Expense Report Generator Modern template
Track and submit business expenses for reimbursement. Free expense report maker with instant PDF download.
Bold color header block with clean grid. Best for agencies and studios.
How to create an expense report
- Fill in your business details and your client's details.
- Add line items with quantity, price, and any applicable tax.
- Preview the expense report instantly on the right.
- Click "Download PDF" to save a print-ready copy — no sign-up required.
What should an expense report include?
An expense report lists each business expense with a date, description, and amount, grouped by category or project. Note the cost center or project it should be billed against, and keep the original receipts on hand — most finance teams will ask for them before reimbursing.
What receipts do I need to keep?
As a general rule, keep receipts for anything over your company's minimum threshold (often $25-75), and always for travel, meals, and equipment purchases — those are the categories most commonly audited.
How soon should I submit expenses?
Most companies expect expense reports within 30-60 days of the expense being incurred. Submitting promptly also makes it much easier to remember what each charge was actually for.