Expense Report Generator Dark Mode template
Track and submit business expenses for reimbursement. Free expense report maker with instant PDF download.
High-contrast dark theme. Best for tech, SaaS, and creative agencies.
How to create an expense report
- Fill in your business details and your client's details.
- Add line items with quantity, price, and any applicable tax.
- Preview the expense report instantly on the right.
- Click "Download PDF" to save a print-ready copy — no sign-up required.
What should an expense report include?
An expense report lists each business expense with a date, description, and amount, grouped by category or project. Note the cost center or project it should be billed against, and keep the original receipts on hand — most finance teams will ask for them before reimbursing.
What receipts do I need to keep?
As a general rule, keep receipts for anything over your company's minimum threshold (often $25-75), and always for travel, meals, and equipment purchases — those are the categories most commonly audited.
How soon should I submit expenses?
Most companies expect expense reports within 30-60 days of the expense being incurred. Submitting promptly also makes it much easier to remember what each charge was actually for.